DELEGATION OF MULTIPLE TASKING - Chanukya's way

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DELEGATION OF MULTIPLE TASKING - Radhakrishnan Pillai

 

The success stories of great organisaitons start with the dream and will of one

single person. Started by him, even a little stream becomes a massive flow.

Finally, the organisation reaches the summit of success due to teamwork.

 

As the organisation grows, work also grows and more and more people join it.

From a one man army, it becomes a full fledged army with its own dedicated

lieutenants and soldiers. Hence the key to success for a leader lies in

effective delegation.

 

Why is delegation required? Kautilya says,

 

" Because of the simultaneity of undertakings, their manifoldness and their

having to be carried out in many different places, he (leader) should cause them

to be carried by ministers, unperceived (by him), so that there is no loss of

place and time " (1.9.8)

 

 

Delegation is required due to the following reasons:

 

 

WORK HAPPENS SIMULTANEOUSLY

 

In an office various departments work simultaneously at the same time. Each of

them becomes specailsed in that particular area. Sales, accounts, marketing, HR,

R & D many other processes go on continuously.

 

WORK HAPPENS AT VARIOUS PLACES

 

These multiple tasks are carried out not only by various people but at various

places. Some of the work would be happening inside the office while many outside

the office. For a big organisation, work happens in various branches and also in

various countries.

 

 

Decision making should get decentralised to various managers. The benefit is the

saving in loss of time and place. As the famous saying goes, " In business -Time

is money " . Delayed decision making leads to loss of time and opportunities.

 

A few are the tips for effective delegation,

 

1. SELECTION

 

Good decision makers should be made as managers and departmental heads. An

effective manager does not get struck while taking decisions. He may make

mistakes but having corrected himself with each mistake the work goes on in good

speed.

 

2. SETTING OF MIS

 

The head of the organisation need to set up a good reporting system. In

corporate language this is technically called as Management Information system

(MIS). Lot of software tools is available in the market for this or one can

create of their own.

 

3. TRAINING

 

The decision makers have to be trained to report all the activities using the

MIS. This kind of training helps both the reporter and reported to effectively

use of the reports being produced. With the internet revolution one can access

these reports anytime and anywhere. It is also cost effective.

 

4. CONTROL

 

The leader can keep track of the various developments and shortcomings in each

area on a daily basis. He can control the whole organisation with the help of

such a well planned out system

 

Peter Drucker the father of modern management once said, " Initially delegation

is not easy. It gives a feeling of insecurity. However one realises that it

leads to one's freedom "

 

 

pgk murthy <murthypgk