CITES : Notification to the Parties

[Guest guest]

CITES Secretariat

http://www.cites.org/eng/notif/2009/E038.pdf

 

NOTIFICATION TO THE PARTIES

 

No. 2009/038 Geneva, 24 August 2009

 

CONCERNING:

 

Fifteenth meeting of the Conference of the Parties

Submission of documents and amendment proposals

 

1. The 15th meeting of the Conference of the Parties (CoP15) will be held in

Doha, Qatar,

from 13 to 25 March 2010.

 

Deadlines for the submission of documents

 

2. In accordance with Article XV, paragraph 1 (a), of the Convention and

Resolution Conf. 4.6

(Rev. CoP13), recommendation a), all documents to be considered at CoP15

must be

submitted at least 150 days before the meeting, i.e. on or before 14 October

2009. The

Secretariat may under no circumstances accept proposals to amend Appendices

I and II that

are submitted after that date.

 

Who may submit documents for consideration at CoP15

 

3. The Secretariat will accept documents for the meeting only if they have

been submitted. by

a ministry of foreign affairs or by a CITES Management Authority authorized

to

communicate with other Parties and with the Secretariat, whose details have

been provided

to in accordance with Article IX, paragraph 2 or 3, of the Convention.

 

4. Submissions made by other Management Authorities, Scientific Authorities

or any other

bodies will not be accepted.

 

How to submit documents for CoP15

 

5. Documents to be considered at CoP15 must be sent by post or courier,

together with an

official signed letter detailing the submission. The postal seal will serve

as proof that the

documents have been sent by the deadline.

 

6. The Secretariat will provisionally record documents as having been

submitted if it receives

them by fax or by email from an email address included in the CITESy. However, it

will record a document as having been formally submitted only when it has

received the

signed original.

 

7. Nonetheless, the Secretariat urges Parties also to send their documents

by email to

info, to facilitate processing.

 

Length of documents

 

8. Parties are reminded that, as a general rule, documents submitted for

consideration at a

meeting of the Conference of the Parties should be no more than 12 pages in

length.

 

9. As agreed by the Standing Committee, if the Secretariat receives

documents longer than

12 pages, it will ask the submitting country to provide the translations

into the other two

working languages of the Convention.